The recovery of indirect costs depends on the availability of resources and program-specific guidelines. If a combination of direct and indirect costs exceeds available resources, the LEA cannot recover the total cost of the project or program. The U.S. Government Bulletin OASC-10, entitled “A Guide for State and Local Government Agencies: Cost Principles and Procedures for Establishing Cost Allocation Plans and Indirect CostAls for Grants and Contracts with the Federal Government,” may be of interest to LEA employees who receive additional information on the concept of indirect costs. The principles in circular OMB A-87 are reprinted in OASC-10. A copy of OASC-10 is available for a small fee from the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402. 2. Expenditures on data processing services billed at bill 2840 may be included in the indirect cost pool when services are actually provided for activities considered to be eligible indirect costs. The equipment is defined as an item with a non-explegable and tangible personal property with a useful life of more than one year and an acquisition cost of $5,000 or more per unit. Procedure: To request cost-shared assistance from the ORSP, fill out the “Cash Participation Assistance” form and send it (available on the Budget Forms page).
The form is accompanied by a brief summary or statement of work, the budget for funds requested by the proponent as well as for cost-involved funds, as well as documents submitted by the proponent with respect to cost-participation requirements. Send this form to the ORSP at least thirty (30) days before the proposal expires. The actual expenditures for the second fiscal year prior to the year for which the application applies are used to calculate the indirect registration rate. For example, actual expenditures for the 2001-02 fiscal year, as reported in the LRA submitted to the COMPtroller`s Office`s LECS in fiscal year 2002-03, would be used to calculate the limited indirect cost rate for federal programs delivered in 2003-04. For school districts and vocational schools, the AFR is in the form of the EDP-2057. For intermediate units, the AFR is the PDE-2056 form. The LECS Comptroller`s Office has been tasked by the federal government to verify indirect cost data and to approve and certify indirect cost rates for LEAs in the state. The LECS Comptroller office issues limited indirect cost rates in the spring of each year following the revision and approval of the LEAs Annual Report (AFR).
LEAs must complete the schedule of the limited indirect cost rate in the AFR to have a rate calculated.